Our Services
Export Documentation & Compliance
Meridian Freight (meridianexport.com) prepares and coordinates the U.S. and Canada export-side documents for machinery shipments: commercial invoices, packing lists, bills of lading, certificates of origin, phytosanitary certificates and AES/EEI filings. Destination import clearance stays with the buyer's licensed broker or importer.
Scope at a glance
| Scope | What is included | When it happens |
|---|---|---|
| Route review | What is includedWe confirm exactly what the destination country requires. | When it happensBefore the machine moves. |
| Core export documents | What is includedCommercial invoice, packing list, bill of lading coordination and the shipper's letter of instruction, assembled as a document set for the destination, with proof of ownership for a used self-propelled machine: the certificate of title where one was issued, otherwise the manufacturer's statement of origin or a bill of sale. | When it happensPrepared while the machine is being packed. |
| Export filing and certificates | What is includedAES/EEI filing with US Customs, and resolution of any export hold. An EEI filing is mandatory for any used self-propelled machine whatever its value, and for other goods when the value under one Schedule B number exceeds $2,500. USDA phytosanitary certificates and fumigation certificates for agricultural equipment, and a check of every shipment against the Commerce Control List. | When it happensAfter preparation, before the originals are delivered. |
| Delivery of originals | What is includedOriginals and digital copies go to the buyer and to the buyer's broker. | When it happensBefore the vessel arrives. |
Not covered by this service: Destination import clearance, taxes, permits and local filings (for example Brazil's import licenses, Turkey's TAREKS or Saudi Arabia's SABER) are confirmed by the buyer's licensed broker or importer. The one exception is Kazakhstan, where Meridian can also handle clearance, duty and VAT as a turnkey delivery, on request and by quote.
Sources
- 15 CFR 30.2(a)(1)(iv)(H): EEI for used self-propelled vehicles
- 15 CFR 30.37(a): the $2,500 per Schedule B number threshold for other goods
- 19 CFR 192.1: definition of a used self-propelled vehicle
- 19 CFR 192.2: the ownership document presented with a used self-propelled vehicle
- USDA APHIS, Export Program Manual (phytosanitary certificates)
- BIS, Export Administration Regulations and the Commerce Control List
How We Handle Your Shipment
Missing or incorrect paperwork is the number one cause of port delays. Meridian prepares and coordinates U.S./Canada export-side documentation — commercial invoices, packing lists, bills of lading, certificates of origin, phytosanitary certificates, AES/EEI filings — and can coordinate with destination-side customs brokers. Destination import clearance, taxes, permits, and local filings must be confirmed by the buyer's licensed broker or importer. The one exception is Kazakhstan, where Meridian can also handle clearance, duty, and VAT as a turnkey delivery, on request and by quote.
What's Included
- Commercial invoice and packing list
- Bill of lading coordination
- USDA and phytosanitary certificates
- Fumigation certificates
- EPA and customs export clearance
- Destination-specific document sets
How It Works
Route review
We confirm exactly what your destination country requires before the machine moves.
Prepare
Invoices, packing lists, certificates, and permits are prepared while the machine is being packed.
Clear
We file US export customs and resolve any export holds — you never deal with US Customs yourself.
Deliver
Originals and digital copies reach you and your broker before the vessel arrives.
~1,000
projects completed
5.0
Google rating
FMC
licensed & bonded
13
years in business
Before You Ship
Questions Every Buyer Asks
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